Many real estate agents and brokers have found great success with real estate virtual assistants. At no additional charge, you can be assigned a professional virtual real estate assistant who is specifically trained and certified by Team Double-Click in how to assist the real estate professional.  Click here to sign up.

Increasingly, real estate professionals are turning to virtual real estate assistants, graphic designers, and web developers in order to stay on top of those tasks, while eliminating the need to support a full-time staff. As USA Today wrote, "The savings come from being able to concentrate efforts on building the business instead of balancing the checkbook and typing envelopes."

In his book, The Millionaire Real Estate Agent, Gary Keller says, "In our experience and agent should first hire administrative help. This allows the agent to focus on more dollar-productive sales activities such as lead generation, buyer appointments and listing appointments. Depending on your personal production limits, your first, second, and possibly even your third hires will be talented administrative help. The idea is eventually to reach a point where you are wholly focused on lead generation, listing, and selling while your administrative team handles everything else in your business."

That's a very compelling argument for any business to hire administrative help. Take it one step further and save yourself some money and time by hiring a real estate virtual assistant!

Now, what can a virtual assistant do for your real estate business as a broker or agent?

For Brokers

Wouldn't it be nice to offer your agents on-demand assistance for all those pesky tasks that keep them from selling properties? How about the ability to offer those same agents fully trained, professional virtual assistants, who are backed by the strength of the leader in virtual staffing?

Team Double-Click's virtual assistant interviewing and screening process is the most rigorous in the industry, with only 30% of those interviewed actually moving on to training to become a real estate virtual assistant and work for our clients. We're tough because you deserve only the best.

If  they pass our interviewing process, then we train them to work with you and your agents. Our attention doesn't stop there, however. Each real estate virtual assistant is assigned a "virtual coach" of sorts who keeps in regular contact with the virtual assistant to help guide him or her and work through the bugs. This results in a lower turnover rate among our real estate virtual assistants and a better quality virtual assistant for you. And we don't charge extra for this service. It's all on us, as a service to you.

Many brokers are putting real estate virtual assistants in place and accessible by their agents to help with those day-to-day tasks. Team Double-Click can process one billing to the brokerage so you can see what your agents are doing. You can then pass those costs back on to the agent or mark up the cost to make a profit. That's entirely up to you. We are also able to do a split billing so that we bill each agent individually and collect payment directly from them so you don't have to worry about it.

The same applies to transaction management. Team Double-Click prefers the RELAY™ system for transaction coordination but we're happy to utilize any system you or your agents prefer.

In most* states an unlicensed real estate virtual assistant can:

• Answer the telephone
• Forward calls
• Take messages
• Create websites
• Set up PowerSites™ or single listing sites
• Make appointments
• Send listing information to a multiple listing service
• Fill out necessary forms
• Deliver information and forms to a mortgage company and closing attorney or agent as part of the preparation for closing
• Make and deliver copies of public record
• Write and place advertising in newspaper and other forms of publication
• Receive and deposit funds to be held in trust for others including earnest money, security deposits, and rental payments
• Type forms
• Perform company bookkeeping
• Arrange for and oversee repairs
• Collect demographic information
• Solicit interest in engaging the services of a licensee or brokerage
• Set or confirm appointments (with no other discussion) for:
  • A licensee to list or show property
  • A buyer with a loan officer
  • A property inspector to inspect a home
  • A repair/maintenance person to perform repairs/maintenance
  • An appraiser to appraise property
• Make cold calls
• Make follow up calls
• Organize an open house
• Arrange closings
• Transaction coordination
• Perform clerical duties
• Gather listing information
• Hand out preprinted, objective information
• Distribute information on listed properties when such information is prepared by a broker
• Deliver paperwork to other brokers
• Deliver paperwork to sellers or purchasers
• Deliver paperwork requiring signatures in regard to financing documents that are prepared by lending institutions
• Prepare market analyses for sellers or buyers on behalf of a broker
• Contact management
• Build websites
• Drip marketing campaigns
• Assist with agent recruiting
• Personal tasks such as ordering groceries or making flight arrangements
• Flyers
• Listing presentations
• Virtual tours
• Open house invitations
• Thank you notes
• Newsletters
• Customer call backs
• Property cards
• Postcards - just listed or just sold
• Promotional mailing
• Thank you gifts
• Order promotional items
• Many other duties too numerous to mention here

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For Agents

As a real estate agent, wouldn't it be great to have access, anytime you need help, to a trained and certified real estate virtual assistant that knows the business and is backed by a company who is over 2,500 virtual assistants strong?

No worries about the virtual assistant leaving. If she does, we'll replace her with another real estate virtual assistant who is as good or better.

Quality control? Absolutely, we wouldn't have it any other way. First, only 30% of the virtual assistants we interview ever make it to training and working with our clients. We're tough on them so we can offer you only the best. Then, after we've placed a virtual real estate assistant with you, we monitor her progress, work, and daily time reporting and act as your human resources department to ensure that you're still receiving the best service possible from the virtual assistant.

At a cost far lower than you'll find most anywhere else in the industry, Team Double-Click will match you with a real estate virtual assistant who is trained and certified by Team Double-Click, and knows what you need - many times before you even know you need it.

Imagine growing your real estate career with the assistance of a professional real estate virtual assistant, allowing you to watch your bottom line, increase your efficiency, and allowing you to boost sales to the max.

In most* states an unlicensed real estate virtual assistant can:

• Answer the telephone
• Forward calls
• Take messages
• Make appointments
• Build websites
• Put up and build PowerSites™ or single listing sites
• Send listing information to a multiple listing service
• Fill out necessary forms
• Deliver information and forms to a mortgage company and closing attorney or agent as part of the preparation for closing
• Make and deliver copies of public record
• Write and place advertising in newspaper and other forms of publication
• Receive and deposit funds to be held in trust for others including earnest money, security deposits, and rental payments
• Type forms
• Perform company bookkeeping
• Arrange for and oversee repairs
• Collect demographic information
• Solicit interest in engaging the services of a licensee or brokerage
• Set or confirm appointments (with no other discussion) for:
  • A licensee to list or show property
  • A buyer with a loan officer
  • A property inspector to inspect a home
  • A repair/maintenance person to perform repairs/maintenance
  • An appraiser to appraise property
• Make cold calls
• Make follow up calls
• Organize an open house
• Arrange closings
• Perform clerical duties
• Gather listing information
• Hand out preprinted, objective information
• Distribute information on listed properties when such information is prepared by a broker
• Deliver paperwork to other brokers
• Deliver paperwork to sellers or purchasers
• Deliver paperwork requiring signatures in regard to financing documents that are prepared by lending institutions
• Prepare market analyses for sellers or buyers on behalf of a broker
• Contact management
• Drip marketing campaigns
• Transaction coordination
• Personal tasks such as ordering groceries or making flight arrangements
• Flyers
• Listing presentations
• Virtual tours
• Open house invitations
• Thank you notes
• Newsletters
• Customer call backs
• Property cards
• Postcards - just listed or just sold
• Promotional mailing
• Thank you gifts
• Order promotional items
• Many other duties too numerous to mention here

Just click on the below banner to get your own Virtual Assistant!

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